Letter Writing

praktická příručka anglické korespondence

Vlasta Rejtharová

Dnes vráceno


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Contents I. INTRODUCTION (i) Layout of a letter .................................................. 7 (ii) Different forms of address.......................................... 8 (iii) The envelope and inside address.................................... 9 (iv) Date................................................................11 (v) Salutation...........................................................11 (vi) Complimentary close.................................................12 (vii) Signature...........................................................13 (viii) Notes...............................................................14 (ix) Electronic correspondence...........................................15 (x) Abbreviations in common use..........................................16 II. COMMUNICATION BY POST, FAX AND E-MAIL (i) Confirming (telegrams, etc) .........................................28 1. We sent you a telex. It read as follows ... (formal) ... 28 (ii) Acknowledging receipt of letters....................................28 2. We received your letter (formal) .............................28 3. We received your letter (social)..............................28 4. We received your letter (informal)............................29 5. Sorry for the delay in answering your letter (informal) . . 29 (iii) Letters crossing ..................................................29 6. Our letters crossed (social).....................................29 7. Our letters crossed (informal) 29 (iv) Delay...............................................................30 8. The present letter will be sent by airmail to avoid delay ( social ).......................................................30 9. I could not write as I was away. I have left instructions with my Secretary (social)............................................30 10. Excuse me for writing as late as now. I have been very busy ( informal)......................................................30 11. I did not write, I was very busy. I hope you will attend the conference (informal)................................................31 12., 13. Thank your for you letter. Excuse me for writing only now ( informal ).........................................................31 (v) Address, wrong address, etc..........................................32 14. Thank you for the publication addressed to Mr C. I regret to say that Mr C. died (formal).....................................32 25015. Thank you for your telegram. Write to me to Paris (informal) 32 16. You may reach Professor R. at the following addresses ... ( social )........................................................33 17. Change of address (formal) ........................................33 (vi) Forwarding the mail...................................................33 18. Please forward the enclosed letter to Dr H. (formal) ... 33 19. Please check up the address of Professor D. (formal) . . 34 20. I am forwarding to you the enclosed letter (social) ... 34 21. I am forwarding to you a parcel (by separate post) (informal) 34 (vii) Messages by post, catching the post, telegrams.......................34 22. Your lecture has been cancelled according to your instruc- tions (social) 34 23. You left behind your slides. We have sent them on to you (informal).............................................................35 (viii) Difficulties in communication ........................................35 24. I am enclosing another copy of the programme (social) 35 25. I am writing again to say that your friends are welcome (informal).............................................................35 (ix) Establishing contacts.................................................36 26. Your letter has been passed on to another department. They will contact you (formal) .............................................36 27. Would anyone be willing to contact us? (social)....................36 (x) Resuming contacts with old friends....................................36 28. I am happy to have a letter from you (informal) .... 36 (xi) Items of news.........................................................37 29. You can stay with us when you come to the Czech Republic. Remember that we have moved to —, from where I could take you to Prague every day (informal)................................37 30. How nice to hear from you again (informal).........................38 31. I may be going to Britain for a month (informal) .... 38 (xii) Introducing oneself and others.......................................38 32. May I call on you at a convenient time? (social) .... 38 33. Can we possibly meet you in London? (social).......................39 (xiii) Letters instead of personal contact...................................39 34. I regret I did not have the pleasure of making your personal acquaintance on the occasion of your visit (social) ... 39 (xiv) Clearing up misunderstandings.........................................40 35. I received your note late at night and could not meet you ( social).........................................................40 (xv) Sending things.......................................................40 36. I am enclosing the report of the meeting (formal) .... 40 37. I am sending you the drawings requested (formal) ... 41 38. We have managed to secure a copy of the book requested ( social )........................................................41 25139. I hope you will like the photographs, etc I am sending you (informal).........................................................41 40. I have sent you some journals ("гп/ôrwa/j..................41 (xvi) Letters to the Editor...........................................42 41. Can you possibly publish my appeal for additional informa- tion on a point I am studying? (formal)...............42 42. I wonder if any of your readers are in possession of some material pertaining to the subject I am working on (formal) 42 (xvii) Electronic correspondence......................................42 43. Specimen Fax transmission..................................42 44. a) Specimen e-mail.........................................43 b) A proper letter by post. It is easier for me to communicate by e-mail. Please cancel three lines in my paper ... 43 c) (reply by e-mail) Don’t forget about the call for the papers and the deadline.........................................44 III. GREETINGS, TRIBUTES, SYMPATHY (i) Congratulations, tributes, public distinctions, good wishes . . 45 1. I wish to offer you congratulations on your 70th birthday ( social ).................................................45 2. You deserve the tribute (social)...........................45 3.-5. You deserve the honour (social).........................46 6. Congratulations on your promotion (informal).....................46 7. Congratulations on the awarding of the degree (informal) 47 8. It gave me pleasure to hear of your success (informal) . . 47 9. Various greetings of the season............................47 10. Best wishes for the coming year (informal).......................47 11. Congratulations on the occasion of your marriage (informal) 47 12. Wishing many happy returns of the (birth)day, speedy recov- ery, etc (on a card)..................................47 13. Telegrams..................................................48 (ii) Announcements of death; condolences, expression of sympathy, obituary notices, birth announcement.........................48 14. Mr W. G. died (social) ..........................................48 15. Announcement printed in the paper (death notice) ... 48 16.-18. Condolences............................................48 19. An obituary notice...............................................49 20. Biographical notice in a periodical .............................50 21. I regret to have to tell you that Professor G. died ... (social) 50 22. A new arrival ...................................................50 IV. PERIODICALS: EXCHANGE, SUBSCRIPTION, ORDERS, etc (i) Exchanging publications .............................................51 2521. The copies requested have been sent to you immediately ( social ).........................................................51 2. In return for your journal we are sending you a selection of reprints (formal).....................................................51 3. We have sent you reprints on a complimentary basis (formal) 51 4. We should appreciate exchange of Reports (formal) . . . 52 5. Exchange arrangements have been made (formal) .... 52 6., 7. Thank you for agreeing to our suggestions with respect to an exchange of publications (formal) ..............................52 8. We should be pleased to resume old contacts (formal) . . 53 9. We welcome your decision to resume the exchange of periodi- cals (formal)................................................53 (ii) Subscription...........................................................54 10. Please enter my subscription (formal)..................54 11. Our Quarterly is to be incorporated in a new publication. Kindly inform us if you wish to remain on our mailing list (formal)..................................................54 12. I am not able to subscribe to your Review. The — Library, however, will subscribe to it (formal) .................................54 13. A leaflet announcing a new publication ...........................55 (iii) Orders and requests ..................................................55 14. Please send me your last catalogue (formal)..............................................55 15. We shall do our best to secure the 1994 volume (formal) 55 16. The copy of Volume 5 will be sent you as soon as it appears ( social )..................................................56 17. We are sending you a list of our publications (formal) . . 56 (iv) Inquiries .............................................................56 18. We are glad to add your Institute to our regular mailing list (formal)......................................................56 19. I enclose the following Reports ... (social)..............57 (v) Safe arrival of periodicals.............................................57 20. We acknowledge the safe arrival of the October issue (for- mal) ...................................................................57 21. If any copies of our Journal are missing kindly notify us (formal)......................................................57 22. Publication of No 3 of our Review has been delayed (formal) 58 (vi) Missing or defective copies ...........................................58 23. A printed letter requesting the replacement of some copies 58 24. Thank you for offering to send us duplicate copies (formal) 58 25. As we cannot supply you with a replacement copy we shall be pleased to lend you our own copy to enable you to make a Xerox (formal)............................................59 26. We have sent you the pages required to complete your defec- tive copy (/orma/) .....................................................59 25327. We are enclosing Plate 1 left out of the Yearbook (formal) 59 28. Kindly send the missing issues (formal)......................59 29. One of the books you dispatched is defective Please send a replacement copy (formal).....................60 (vii) From a noticeboard ...................................................60 30. The Resource Centre is open again............................60 31. Automation has “opened up” the Library catalogue to in- clude access by subject, title word and class mark .... 60 V. EXCHANGE OF INFORMATION (i) Sharing research data............................................61 1. I should appreciate receiving papers relating to the ex- perimental methods in— (social) .....................................61 2. We have passed your letter to Dr P., who will write to you in person (social)......................................................61 3. We are delighted to have the reprints of your paper (infor- mal ) 61 4. We appreciate your offer to share information with us (so- cial ) 62 5. I am greatly interested in your results (social) ................62 (ii) Discussing results and points of interest.......................63 6. We will inform you of the results obtained (social) ... 63 7. I shall be looking forward to hearing your paper (social) 63 8. I enclose a drawing of our new apparatus (social) ... . 63 9. I should like to discuss some points with you (social) . . 64 10. I regret that I was not in when you called on me yesterday. I should have liked to speak to you (social) .....................64 11. I want to discuss a few points of common interest with you f informal )......................................................65 12. I am working hard on a series of experiments (informal) 65 13. I have transferred to a university, where I teach graduate students (informal)...................................................66 14. Your results are similar to mine (informal)......................66 15. We have been investigating the — system (informal) ... 67 16. I am not very happy about some points (informal) ... 67 17. A rather high percentage of the results obtained in the experi- ments are a disappointment. I hope we shall be able to eliminate some of the disturbing factors (informal) ... 68 (iii) Discussing organization of research (working groups) .... 68 18. I am glad that the working group is taking shape at last and that you are involved in organization work (social) ... 68 19. I hope that the two units will combine their efforts. I am anxious to have your views on the subject (social) .... 69 25420. You are right about the Working Group................................69 21. From a Reference Publication. A consultancy service is op- erating. It provides technical assistance in education and training................................................................70 VI. PUBLICATIONS a) Discussing possibilities........................................................71 (i) Collaboration between scientists.........................................71 1. I gladly accept your offer of collaboration in the preparation of the Directory (formal) ..........................................71 2. It was kind of you to contact the University Press on my behalf (social)........................................................71 3. Thank you for having gone through the manuscript (social) 71 4. My paper on — is with the Editor. I hope it will be published (social)...............................................................72 5. I am afraid the Journal in question provides articles of a rather general character. I shall try to have my paper pub- lished in a specialist journal (social)................................72 6. The — Press is not interested in my book. I am very grateful for all the trouble you have taken on my behalf (social) 73 7. I am glad you accept my offer of sharing with me in the publication of the paper (informal)....................................73 8. Could you possibly look over the enclosed report? (informal) 73 9. Thank you for offering me to share with you in the writing of the paper on — (informal) 74 10. The book in question suffers from many defects. It is not fit for publication yet (informal)......................................74 11. I am aware of the deadline. By the end of the week I shall have sent you the parcel (informal).....................................75 (ii) Technicalities, foreign editions, translation, revision, etc ... 75 12. Thank you very much for putting me in touch with the Director (social).......................................................75 13. I will let you have an English summary of my book together with the original (social) .............................................76 14. I should be happy if you could accept the paper for publica- tion (formal)...........................................................76 15. I am grateful for your offer to arrange for an American edition of my book (social) ............................................76 16. I hope you will find the translation of my paper satisfactory ( social )..........................................................77 17. I shall send you the revised version of my book (social) 77 (iii) Asking permission to reprint (eg photographs), to quote, etc 78 18. I should be obliged if you allowed me to reprint a photograph from your article (social) .............................................78 25519. Thank you for giving us permission to republish a photo- graph (formal)...................................................78 b) Before publication...............................................................79 (i) Discussing editing; queries.....................................79 20. I hope that in its present form the paper is acceptable (for- mal) 79 21. I am returning the corrected MS of my contribution (formal) 79 22. I hope the diagrams have safely reached you (formal) . . 80 23. I hope that it will not be too inconvenient to reproduce the diagram although it exceeds the dimensions prescribed (social).....................................................80 (ii) Correspondence with referees ............................................80 24. I have read the referees’ comments. In reply I should like to make the following points ... (formal)...........................80 25. In accordance with your wish we will abridge Section 6. We hope that you will not insist that Section 3 should be omitted (formal )........................................................81 26. I have made the appropriate amendments (formal) ... 81 (hi) Proof-reading, technicalities..................................82 27. I am sending you the line drawings (formal)...........................82 28. I am returning the galley (formal)..........................................................................82 29. We are returning the photocopy of the pertinent pages (social )........................................................82 (iv) Recent and forthcoming publications............................82 30. Your paper will be published in No 4 (formal)................82 31. The issue of our Journal where your paper is printed has just come out (formal) ...................................................83 32. Thank you for your assistance (social).......................83 33. A supplement to — is in preparation (formal).....................83 34. Your paper has appeared (informal)....................................83 35. I have just finished the manuscript of the handbook (infor- mal) ............................................................. . 84 (v) Acknowledgements.................................................84 36. Acknowledgements inside a book........................................84 37. Thank you for your encouragement (informal)...........................85 38. Thank you for your suggestions (informal).............................85 c) After publication.......................................................85 (i) Reviews..........................................................85 39. I am presenting you with a review copy (formal) .... 85 40. Inscription in the book presented............................86 41. Thank you for your interest in my book. 1 am sending you a review copy (informal) 86 25642. Thank you for your expert criticism (social)...........................86 43. I shall be delighted to review your book in the — Quarterly (social )..................................................................86 (ii) Reprints and copies.......................................................87 44., 45. We should appreciate receiving a reprint (formal) . . 87 46., 47. We should welcome reprints (social)...............................87 48. I should appreciate a reprint or a reproduction of your article (formal)...................................................................87 49. I should appreciate a reprint. I enclose a reprint of my recent paper (social) ............................................................88 50. Printed requests, etc..................................................88 51. I shall place your name on my mailing list (social) ... 88 52. My supply of reprints is exhausted (social)............................88 53. Thank you for your reprints (social) ..................................89 54. I hope the reprint may be of some use (social).........................89 55. I am interested in your paper (social).................................89 56. I enclose the reprint requested (social)...............................89 57. Could you send me your book? I should be glad to do something for you in return (informal) 90 (hi) Discussing published papers and books..............................90 58. Your paper is excellent (social).......................................90 59. I look forward to receiving the copy of your book (social) 90 60. The theory expounded in your book is interesting (social) 90 61. We have found your work very stimulating (social) ... 91 62. Could you give us some particulars of the scope of the book you are preparing? (social)................................................91 63. Your article is very useful (informal) ................................92 64., 65. Your review article is of great interest to us (informal) 92 66. Your book is a significant summary of research to date (informal).................................................................92 67. I congratulate you on your book. It does you credit (infor- mal ) 93 68. Your appreciation means a great deal to me (socialj ... 93 69. Your book has been well received here (informal) ... . 93 70. May I draw your attention to a collection of papers edited by —? (informal).........................................................93 71. A very important publication is in preparation. I will secure a copy for your Institute (informal)..................................94 72. Thank you for the collection of articles on — (informal) 94 (iv) Various items............................................................94 73. We need your full name for the Author Index (social) . . 94 74. Published in a Journal (correction)....................................95 75. A letter to the Editor suggesting a correction.........................95 25776., 77. Corrections..................................................95 78. (from an index) .................................................95 VII. COPYRIGHT, EXCLUSIVE RIGHTS 1. Instructions for the authors ....................................96 2. An American firm would like to act as a non-exclusive agent of a Czech publishing house.....................................96 3. A circular letter announces a recent agreement between two firms.........................................................96 4. An author asks for the permission to reproduce some figures published elsewhere...........................................97 5. We request permission to reprint some material from your publication .....................................................97 6. We regret that the translation rights for the book cannot be given to us...................................................98 7. Could you grant us the rights for translation of a book published by you?.............................................99 8. We would like to receive exclusive rights for publishing a play by S. M. in Czech translation..............................99 9. We take pleasure in granting you the rights for the English translation...................................................100 10. From an Author’s Marketing Questionnaire...........................................100 VIII. MEMBERSHIP OF VARIOUS ORGANIZATIONS (i) Inquiries, applications..............................................101 1. I wish to apply for full registration with the Council fformal) 101 2. I wish to apply for membership (formal)...................101 3. Printed form..............................................101 (ii) Life of the Association.............................................102 4. Another printed form......................................102 5. A circular letter announcing a meeting....................103 6. Close contact should be established with your Organization (formal )..................................................104 7. An international commission should be set up (formal) . 104 8. I am kept busy with the agenda of the Organization (infor- mal) ...........................................................105 9. Wc missed you at the annual celebration (informal) . . .106 10. From a brochure on the publications of the Association 106 IX. CONFERENCES, WORKSHOPS a) Before a conference ........................................................107 (i) Announcements........................................................107 1. Circulars .......................................................107 258(ii) Organization, programme, technicalities...............................110 2. Circulars ......................................................110 3. I am glad that the Union will sponsor the Symposium ( social).........................................................Ill 4. From the minutes of a meeting...................................112 5. From a programme................................................112 (iii) Invitations and personal plans.......................................112 6. I take pleasure in inviting you to contribute a paper (social) 114 7. I invite you to the conference on behalf of the Committee (social).............................................................114 8. Thank you for the grant covering my registration fee (for- mal) 115 9. This letter is a formal receipt of your cheque. Have a pleasant stay in Prague.......................................................115 10. Form for Hospitality ............................................116 11. We are writing to let you know where you will be staying at the conference. Complete the attendance card (social) . .116 12. From a programme (general information) ...........................117 13. Forms and leaflets ...............................................117 14. We are sending you information regarding the Congress ( social )........................................................118 15.1 gladly accept your offer to provide for my room and board (formal ).............................................................118 16. I very much regret that I shall not be able to attend the Conference (social)...................................................118 17. I am not able to attend the Conference. Could I see you at some other time? (Tn/orma/J...........................................119 18. We shall be pleased to have you as our guest for the duration of the Congress (soda/)...........................................119 19. We are pleased you can come to the Conference (social) 120 20. I should like to attend the meeting of — in April. Can you tell me more about it? (informal).................................120 21. Is there any chance of your attending the — Conference? (informal)............................................................121 22. I am making arrangements for your stay in the Czech Repu- blic (informal).......................................................121 23. I shall not be able to attend the C. Conference owing to a previous engagement (informal) .......................................122 (iv) Abstracts.............................................................122 24. Thank you for the abstract. It will be considered at the next meeting (social) .....................................................122 25. We enclose an Abstract Submission Form for the Poster Session...............................................................122 26. Abstract Submission Form........................................122 259b) After the conference (i) Official............................................................123 27. We are enclosing a Conference Participant list (formal) . 123 28. We are sending you a volume of articles based on papers presented at a symposium on — (formal).........................123 (ii) Unofficial.........................................................124 29. I was sorry not to find you at the Conference. The Confer- ence brought together many people interested in the field (informal)............................................................124 30. Your many friends wish to let you know that they were sorry that you had to leave early (informal).............................124 31. I was happy to make your personal acquaintance at the Conference (informal).................................................125 32. I look back on the Conference with great pleasure (informal) 125 33. The Congress went very well (informal)...........................126 34. I have just come from O., where 1 attended the Conference. I am enclosing a handout circulated during one of the ses- sions (informal) ................................................126 35. You will be glad to have the following book ... (informal) 126 36. I am sending you the camera-ready manuscript. Excuse the delay (social) .......................................................127 37. Thank you for all your efforts to make the Prague meeting a success (social)......................................................127 38. The Workshop is over! It made us all very busy (informal) 127 X. VISITS, TRAVELLING, SOCIAL ENGAGEMENTS (i) Planning a visit abroad (holidays, short trips, exchange visits), invitations, accommodation...........................................128 1. 1 hope to see you in — this time (social) .......................128 2. I am anticipating my visit with great pleasure (informal) 128 3. What are your plans for the summer? I should like to call on you when in — (informal)............................................129 4. I cannot spend the weekend with you. I hope I shall have the pleasure of visiting you on some future occasion (social) 129 5. I cannot stay away from my commitments this year. I should be grateful if you allowed me to keep the invitation open (social)............................................................129 6. If I go to B. I shall look you up (social).......................130 7. I am not able to fix a definite date at this stage (informal) 130 8.-11. Thank you for inviting me to stay with you (informal) 131 12. Your idea of an exchange visit is excellent (informal) . .132 13. If my trip comes off I shall take advantage of your kind offer to have me stay with you (social)................................132 26014. I shall not be able to come to B. I have had a very busy year and it is too late now to make any arrangements (informal) 133 15. Unfortunately our schedule does not correspond to yours (social)...............................................................133 16. I am glad that the revised dates of our visit are convenient (informal).............................................................134 17. I am sorry that you will not be at home when I arrive ( informal )......................................................134 18. Thanks for your letter and the formal invitation enclosed ( social )........................................................134 19. Thank you for your offer of facilities of study in the Library ( social )........................................................134 20. Can I visit you before the meeting and not after? (social) 135 21. I shall be delighted to take advantage of your invitation and visit your Department (social).........................................135 22. Your son invited my son to stay with you. Is it convenient for you or did your son act on his own out of the kindness of his heart? I hope to hear from you (social)................................135 23. I cannot give the exact dates yet (social).......................136 24. I want to stay with a family during my short visit to C. ( social )........................................................136 25. Could you advise me about a reasonable hotel? (social) 137 26. Could you recommend a place to stay at? (social) . . . .137 27. I wish to apply for a season job when in England. Could you do me the favour of vouching for me? (social) ....................137 (ii) Arrangements about schedule, route, etc.........................138 28. Leave me a message (informal)....................................138 29. Do not take the trouble of meeting me at the airport (infor- mal) ............................................................. . 138 30. I still do not know the exact time of my arrival (informal) 139 31. The programme of my visit is becoming clearer at last (infor- mal) ..................................................................139 32. Professor R. is arriving in L. on Monday ... (social) . .140 33. I hope to arrive in L. by — Flight... (social) ....................140 34. We have at last made up our itinerary (social).....................140 35. We shall set out on Tuesday ... (informal).........................141 36. Nearly all the formalities have been completed (informal) 141 37. Telegrams..........................................................141 (iii) Seeing people, moving around.........................................142 38. I hope to be able to see you at the Institute (social) . . .142 39. I should be grateful if you allowed me to call on you. I shall ring you up and make an appointment (social)...........................142 40. Could I visit your Institute on my way home from Canada? ( social )......................................................143 26141. I am looking forward to seeing you (social) .........................143 42. I should like to visit some institution concerned with — while staying in your country (social)........................................143 43. Could you write and tell me when I could visit the laboratory of your College while I am at C.? (formal)..........................144 44. Many thanks for all your suggestions (informal) . . . .144 45. I shall probably be free on the evening of Thursday (infor- mal) ...................................................................144 (iv) Presents................................................................145 46. I am leaving a small present for you as a memento of my visit (social)................................................................145 (v) Thank-you letters on return.............................................145 47. I am looking for some records that you might like to have (social)................................................................145 48. I am afraid I have not thanked you properly for the books (social)................................................................146 49. I am afraid that I stayed longer than I should have and I can only hope that I did not cause you too much inconvenience (social)................................................................146 50. Thank you for a most enjoyable evening (social) .... 146 51. Thank you for all you have done for us (informal) . . .147 52. Thank you again for the wonderful time you gave me (social) 148 53., 54. 1 appreciate your warm hospitality (informal) .... 148 55. A brief note to thank you for your kindness and helpfulness (informal)..............................................................149 (vi) Visitors to the Czech Republic...........................................149 56. We have made a hotel reservation in accordance with your wishes (formal) ........................................................149 57. We have been able to book a room in the Student Hostel (social)................................................................149 58. I am glad to learn that Mr H. may be coming (social) . .150 59. I suggest you should approach Dr H. J. (social) .... 150 60. Let us know when you are coming (social).............................151 61. We should be happy to have you with us for the weekend following the Conference (social).......................................151 62. Let us know when and where we should meet you (infor- mal ) 151 63. I am delighted that you are coming over (informal) . . .152 64. A telegram...........................................................152 65. We are looking forward to offering you hospitality in return for the hospitality you have kindly given us on many occasions (informal) ...................................................152 (vii) Social invitations.......................................................152 66. An invitation to tea (social)........................................152 26267. Accepting an invitation (social)...............................153 68. Accepting an invitation (informal) ...............................153 69. Changing dates (social)........................................153 70. Declining an invitation (informal).............................153 71. I am looking forward to your visit (social)....................153 72. Thank you for the weekend (social).............................154 73. Thank you for the evening (social).............................154 (viii) Formal invitations (engraved or printed cards in the third person).............................................................154 74. Invitations.......................................................154 75. Replies: a) accepting, b) declining, c) cancelling................155 XI. GRADUATE STUDIES, FELLOWSHIPS, POSTS, APPOINTMENTS ABROAD, STUDY VISITS AND SPONSORING OF YOUNG PEOPLE 1. I should like to explore the possibility of graduate study at your university (formal).........................................157 2. I am greatly interested in your graduate programme (for- mal) ................................................................157 3. I should like to pursue advanced study at your Institution (formal).........................................................157 4. Kindly send me a copy of the annual guide to the Academic Courses ... (formal) ................................................158 5. I should like to obtain more information on the scheme ... (formal).........................................................158 6. Thank you for your offer to support the application (social) 158 7. The award of a grant is subject to a preliminary consent of an establishment that would be ready to admit the applicant. Could you possibly assist me in the matter? (social) . . .159 8. I am applying for a training period (formal)......................159 9. I am applying for a summer vacation job (formal) . . .160 10. I wish to apply for the post of a Research Associate as described in the advertisement ... (formal).......................160 11. Thank you for your advice (ioc/a/J.............................161 12. I have read the advertisement and want to apply (formal) 161 13. I have great pleasure in accepting the place on the Business School course (formal) ...............................................162 14. My superiors will sponsor me for the appointment (social) 162 15. I’ll be applying for the studentship (social)..................162 16. From an application form for a Grant (instructions) . . .163 17. It looks as if I have a chance to succed in obtaining a grant ( informal)...................................................164 18. Wc can offer you a postdoctoral fellowship (social) . . .164 19. I will gladly accept the fellowship (social)...................165 26320. I am sending my application for admission to the Faculty of Graduate Studies (formal)..........................................165 21. I am applying for non-university housing (formal) . . .165 22. I am sending you the remaining parts of my application (social )..........................................................166 23. I am sending you the official records with an English trans- lation attached (formal)...........................................166 24. 1 am enclosing a detailed statement of my plan for graduate work (social) .....................................................167 25. Can you send me an application form? (formal) . . . .167 26. A CV.............................................................167 27. From Additional Information ........................................168 28. I used your name as a reference (social).........................168 29.-31. References......................................................168 32. Employer’s statement................................................170 33. It is a disappointment for me that the invitation was with- drawn (social).....................................................170 34. It is very kind of you to keep my records on file for the next two years (social).................................................170 35. I accept the appointment with great pleasure.....................171 36. I am happy to learn that I have been provisionally accepted ( social ).........................................................171 37. Thank you very much for all you are doing on my behalf (social)...........................................................172 38. I anticipate great profit from work under the guidance of my supervisor (social) ...............................................172 39. Could you send me a confirmation letter stating that I am going to — under an official scheme? (social) .....................173 40. Thank you for giving your consent to my stay at your Laboratory (social)................................................173 41. I am sorry that my application for a grant has not been successful. I will try to make the most of my ten months at your Lab (informal)...........................................174 42. It is with great anticipation that I accept the invitation to join the staff of the Hospital (informal)............................174 43. You will be glad to hear that I received a scholarship for a year of study in Britain. I’ll be happy to see you again ( social )......................................................175 44. I am happy that M. has been admitted to the High School. We are assembling now all the necessary documents and completing the forms. Thank you very much for everything (social).................................................175 45. Affidavit of Support.............................................176 26446. I hope that I will pass the TEFL examination (formal) . .176 47. Can you please inform me if there is an appointed examiner in my area? (formal) ..........................................176 48. Certificates and a report......................................177 XII. BUSINESS STUDIES 1. Please send me more information about the Business School courses..........................................................179 2. Application for admission to the Master of Business Ad- ministration degree course.......................................179 3. A degree course in Business Administration ...........180 4. A biographical notice......................................180 XIII. BUSINESS MEETINGS AND APPOINTMENTS 1. Would it be convenient if I called on you at your office? 182 2. I am coming to the Book Fair and will be pleased to meet you at your stand..................................................182 3. The project must be rescheduled. Take the necessary steps (fax transmission)...............................................183 4. Meet Thursday Flight ... and arrange conference (a tele- gram) ...........................................................183 5. Unfortunately we will not be able to meet this time. Best wishes for your conference....................................183 6. I am sorry you were not able to stop in Brno...............184 7. My next business trip is to Glasgow. I will contact you . . .184 XIV. OFFERING AND SEEKING POSTS; VACANCIES; CVs, COVERING LETTERS, REFERENCES AND TESTIMONIALS 1.-10. Ads........................................................186 11. We are looking for an agent to represent our interests in your country........................................................188 12. I would like to represent you as your agent. Please find enclosed my CV and references..................................188 13. A curriculum vitae.........................................189 14. I hope you will consider my application for the post. I enclose my curriculum vitae........................................190 15. (a covering letter) I would like to apply for the post of Personal Assistant as advertised in the press..................190 16. (from a covering letter) I am giving my reasons for leaving my present employers..............................................191 17. A firm requests a reference from the applicant’s former employer .........................................................192 18. The answer to the request for a reference .....................192 26519. An open reference ............................................193 20. A testimonial .............................................193 XV. INQUIRIES, MARKETING, ADVERTISING, SALES PROMOTIONS, OFFERS OF GOODS AND SERVICES 1. Send me your catalogue please..............................194 2. We are sending you our catalogue...........................194 3. Our factory is studying a pilot project....................194 4. Under certain conditions you will receive a complimentary subscription to the journal published by us.......................195 5. We enclose listings of our bestsellers. Thank you for your interest..........................................................195 6. Find enclosed a new journal................................196 7. We are offering you 4 issues free о charge.................196 8. Find enclosed details of our recently published titles . . .196 9. We are able to provide your laboratory with the highest quality products at a moderate price .............................197 10. (advertising) Join our weekend package .......................197 11. (from a leaflet) Visit the Chip Department of our Business Centre ............................................................198 12. (advertising) Visit our Warehouse Clearance Sale . . . .199 13. (advertising) The latest technology in binding machines . .199 14. (from a leaflet) A sales promotion, offering bargains . . . 199 15. (from a magazine) Buy a new kitchen equipment .... 199 16. We are seeking distributors for our goods. Contact us by fax 200 17. Coordinate the activities of the advertising agency (fax mes- sage to the agent)..............................................200 18. Get in touch with all potential buyers.....................200 19. An official request for a stand at a books exhibition . . .201 20. Our market research shows that the market here is favourable to your products. We are prepared to manufacture the range of goods suggested..........................................201 XVI. ORDERS, TRANSPORT, INSURANCE; COMPLAINTS 1. Our stocks of the article ordered by you is exhausted. We will keep your address on file......................................203 2. Unfortunately the article is out of stock. We can suggest a substitute.....................................................203 3. Our firm has decided to place an order with you .... 204 4. Your order is being processed. We offer a 10% discount 204 5. We were impressed by the assortment presented by you at the Brno Fair......................................................204 6. Your Company has been recommended to us as good ma- nufacturers in our line........................................205 2667. We are interested in certain goods you may have in stock or might be able to manufacture in a modified version for us 205 8. I think that our two companies can agree to represent each other in our respective cities.................................205 9. The order may be dispatched in several parcels, which may not arrive at the same time....................................206 10. I have given your name to my old clients. If you are able to act as their guide, please contact me as soon as possible 206 11. Find enclosed the documents for the Order —................207 12. We have dispatched the goods against your order. Find en- closed our invoice..............................................207 13. Could you please arrange open cover policy for our ship- ments? .............................................................208 14. I heard from the US Insurance Office that my claim had been duly processed in accordance with my coverage...................208 15. I am enclosing the receipt of the Doctor’s fee and the bill from the pharmacy...............................................208 16. One batch of books was found defective. The printers have obviously failed in quality control. As our agent you will have to face up to complaints from customers.....................209 17. We regret that you are disappointed with a purchase of our products. Thank you for contacting us and please find en- closed a cheque.................................................209 18. We apologize for the oversight in the text of your advertise- ment ...............................................................210 19. We are sorry for the trouble the defective articles caused you. Find enclosed new articles to replace the damaged ones . 210 20. Can you show round Liverpool some friends of mine? If you can, please fax me .................................................211 XVII. PAYMENTS, BANKS; LEGAL DOCUMENTS 1. I have arranged for a credit transfer to your account . . .212 2. We settled the Invoice by International Giro................212 3. Find enclosed our bank draft................................212 4. I apologize for the delay in settling my account. Find en- closed a cheque................................................213 5. Our bank informed us that your transfer was credited to our account. We look forward to your next order....................213 6. You were overcharged by mistake. Find enclosed a credit note ..............................................................213 7. We cannot send replacement for the damaged goods in the near future. We hope that our next shipment will be in order 213 8. The outstanding March account has not been cleared yet 214 2679. Find enclosed a duplicate copy of the last invoice . . . .214 10. Find enclosed a second reminder. Please attend promptly to the matter.........................................................214 11. If your remittance does not reach us by the end of the month, we will be obliged to start legal proceedings .....................215 12. I apologize for the delay, which was due to an oversight 215 13. You have overdrawn your account....................................215 14. I asked my bank to pay my monthly rent to my landlord by standing order.........................................................215 15. (from a brochure) If you work abroad, consult our Specialist Expatriate Centres. They will take care of your problems 216 16. A receipt .........................................................216 17. An official letter concerning applications for Visitor Rebate of Goods and Services Tax..........................................216 18. Specimens of legal documents: a) legalization, b) certifica- tion, c) arbitration ..................................................217 Appendix .........................................................................219 Vocabularies: 219 1. Educational and Scientific Background ...................................219 2. Commercial Expressions .................................................244 3. Expressions from Informatics ...........................................246 Bibliography...................................................................248 English contents...............................................................250 Czech contents.................................................................269 268Obsah Označení v závorce „formální, společenský, neformálni“ vystihují rozdíly ve stylu dopisu. I. ÚVODNÍ KAPITOLA (i) Úprava dopisu...................................................... 7 (ii) Titulování........................................................ 8 (iii) Obálka a adresa uvnitř............................................ 9 (iv) Datum.............................................................11 (v) Oslovení (uvnitř dopisu)..........................................11 (vi) Ukončení dopisu...................................................12 (vii) Podpis............................................................13 (viii) Poznámky..........................................................14 (ix) Elektronická korespondence........................................15 (x) Zkratky...........................................................16 II. PÍSEMNÝ STYK POŠTOU, FAXEM A E-MAILEM (i) Potvrzení telegramů atd. (vlastních)...............................28 1. Poslali jsme Vám telex tohoto znění ... (formální) .... 28 (ii) Potvrzení příjmu dopisů...........................................28 2. Dostali jsme Váš dopis (7brwá/nú.............................28 3. Dostali jsme Váš dopis (společenský) ........................28 4. Dostali jsme Váš dopis (neformální)..........................29 5. Promiňte, že odpovídám opožděně na Váš dopis ... (nefor- mální ) 29 (iii) Křižování se dopisů ..............................................29 6. Naše dopisy se křižovaly (společenský) ......................29 7. Naše dopisy se křižovaly (neformální)........................29 (iv) Zdržení...........................................................30 8. Tento dopis pošlu letecky, aby se nezdržel (společenský) 30 9. Nemohl jsem psát, nebyl jsem přítomen. Moje sekretářka zařídila, aby byl pro Vás zajištěn jeden výtisk monografie ( společenský ) 30 10. Promiňte, že píši až nyní. Byl jsem moc zaneprázdněn (nefor- mální) 30 11. Nemohl jsem Vám psát, měl jsem moc práce. Doufám, že se zúčastníte konference (neformální) ................................31 26912., 13. Děkuji za dopis. Omlouvám se, že píši až dnes (nefor- mální ) 31 (v) Adresa, omyly v adrese...............................................32 14. Děkuji za publikaci zaslanou na adresu pana C. Musím Vám sdělit, že pan C. zemřel (formální) .................................32 15. Děkuji za telegram. Pište mi do Paříže (neformální) ... 32 16. Profesora R. zastihnete na těchto adresách... (společenský) 33 17. Změna adresy (formální) .........................................33 (vi) Zaslání dopisu (zásilky) na další adresu............................33 18. Zašlete laskavě přiložený dopis Dr. H. (formální) .... 33 19. Prosím o překontrolování adresy profesora D. (formální) 34 20. Přiložený dopis došel po Vašem odjezdu (společenský) . . 34 21. Odesílám za Vámi balíček (zvláštní zásilkou) (neformální) 34 (vii) Vzkazy, telegramy .................................................34 22. Vaši přednášku jsem na Vaše přání odvolali (společenský) 34 23. Zapomněla jste si zde diapozitivy atd. Odeslali jsme je za Vámi (neformální) ...................................................35 (viii) Obtíže .............................................................35 24. Zasílám Vám ještě jeden program (společenský)....................35 25. Píši ještě jednou, abych Vás ujistil, že Vaše přátele srdečně zveme (neformální)...................................................35 (ix) Navazování styku ...................................................36 26. Váš dopis jsme předali jinému oddělení. Navážou s Vámi styk (formální)...........................................................36 27. Zabýváme se tím a tím problémem. Nechtěl by někdo u Vás s námi spolupracovat? (společenský) .............................36 (x) Znovunavázání styku se starými známými..............................36 28. Jsem moc rád, že mám zase od Vás dopis (neformální) . . 36 (xi) Různé zprávy........................................................37 29. Můžete se u nás ubytovat, až přijedete do České republiky. Nezapomeňte, že jsme se přestěhovali do —. Do Prahy Vás můžeme vzít s sebou každý den (neformální)...........................37 38. Jsem rád, že mám zase od Vás zprávy (neformální) ... 38 31. Možná, že pojedu na jeden měsíc do Británie f neformální) 38 (xii) Představování......................................................38 32. Mohu Vás ve vhodnou dobu navštívit? (společenský) . . 38 33. Mohli bychom se s Vámi sejít v Londýně? (společenský) 39 (xiii) Dopis místo osobního styku..........................................39 34. Lituji, že jsem neměl to potěšení se s Vámi osobně seznámit při Vaší návštěvě (společenský)..................................39 (xiv) Nedorozumění........................................................40 35. Váš vzkaz jsem dostal pozdě večer, a nemohl jsem se proto s Vámi sejít (společenský) 40 270(xv) Zásilky.......................................................40 36. Posílám Vám v příloze zprávu ze schůze (formální) ... 40 37. Posílám Vám požadované výkresy (formální)..................41 38. Podařilo se nám získat výtisk požadované knihy (společen- ský ) 41 39. Doufám, že se Vám zaslané fotografie atd. budou líbit (nefor- mální) ............................................................41 40. Poslal jsem Vám časopisy (neformální)......................41 (xvi) Dopisy zaslané redakci........................................42 41. Mohli byste laskavě uveřejnit tuto výzvu: Nutně potřebuji podrobnější materiál o... za účelem doplnění informace pro chystanou knižní publikaci (formální)..........................42 42. Nemá někdo z Vašich čtenářů materiál týkající se... Zvlášť bych uvítal fotografie. Chystám větší práci z této oblasti a shromažďuji materiál (formální)..........................42 (xvii) Elektronická korespondence....................................42 43. Vzor faxu..................................................42 44. a) Vzor e-mailu ...............................................43 b) Dopis poštou. Je pro mne snadnější komunikovat s lidmi přes e-mail. Prosím, zruš tři řádky v mém článku ... 43 c) Odpověď (e-mail). Nezapomeň odeslat referát včas . . 44 III. POZDRAVY, POCTY, KONDOLENCE (i) Blahopřání, pocty, veřejná vyznamenání, přání..................45 1. Blahopřeji к sedmdesátinám (společenský)...................45 2.-5. Zasloužíte si poctu (společenský).......................45 6. Blahopřeji к postupu (neformální) ............................46 7. Blahopřeji к promoci (neformální) ............................47 8. Těší mě Váš úspěch (neformální) ..............................47 9. Pozdravy к různým svátkům.....................................47 10. Novoroční pozdrav (neformální) ...............................47 11. Blahopřání к sňatku ..........................................47 12. Přání к narozeninám, přání uzdravení..........................47 13. Telegramy к různým příležitostem..............................48 (ii) Oznámení o úmrtí, kondolence, nekrology, oznámení o narození 48 14. Pan W. G. zemřel (společenský) ...............................48 15. Zpráva o úmrtí v novinách.....................................48 16.-18. Kondolence ................................................48 19. Nekrolog...................................................49 20. Otištěný životopis (v časopise) ...............................50 21. Lituji, že Vám musím oznámit, že ... (společenský) ... 50 22. Narození dítěte............................................50 271IV. Časopisy, výměna, předplatné, objednávky atd. (i) Výměna................................................................51 1. Požadované výtisky Vám byly ihned odeslány (společenský) 51 2. Za Váš časopis posíláme Vám soubor separátních výtisků (formální ).......................................................51 3. Zaslali jsme Vám separáty jako dar (formální) ................51 4. Rádi bychom si s Vámi vyměňovali publikace (formální) 52 5. Zařídili jsme, že Vám budou zasílány časopisy na výměnu (formální ).......................................................52 6., 7. Děkujeme Vám, že souhlasíte s výměnou časopisů (for- mální) 52 8. Rádi bychom znovu s Vámi obnovili výměnu časopisů (for- mální ) 53 9. Vítáme Vaše rozhodnutí znovu zahájit výměnu (formální) 53 (ii) Předplatné časopisů .................................................54 10. Přihlašuji se к odběru (formální).........................54 11. Místo našeho čtvrtletníku bude vycházet nová publikace. Laskavě nám sdělte, jestli si přejete ji odbírat (formální) 54 12. Nemohu předplatit Váš časopis. Zařídil jsem, aby jej odbírala — kmhovneL (formální).....................................54 13. Letáček ohlašující novou publikaci ...............................55 (iii) Objednávky a žádosti........................................55 14. Pošlete mi, prosím, Váš poslední katalog (formální) ... 55 15. Vynasnažíme se sehnat pro Vás ročník 1994 (formální) . . 55 16. Výtisk 5. svazku Vám bude odeslán, jakmile vyjde (spole- čenský )................................................56 17. Posíláme Vám seznam našich publikací (formální) .... 56 (iv) Dotazy......................................................56 18. Jsme rádi, že se stáváte naším odběratelem (formální) . . 56 19. Posílám tyto tiskopisy... (společenský)...................57 (v) Došlé zásilky .......................................................57 20. Říjnový výtisk došel v pořádku (formální).................57 21. Chybějí-li Vám nějaké výtisky, oznamte nám to laskavě (for- mální ) 57 22. Číslo 3 našeho časopisu je ještě v tisku (formální) .... 58 (vi) Chybějící a vadné výtisky...................................58 23. Natištěná žádost o nahrazení výtisku .............................58 24. Děkujeme za nabídku duplikátních výtisků (formální) . . 58 25. Jelikož Vám nemůžeme nabídnout náhradní výtisk, rádi Vám půjčíme vlastní výtisk, abyste si mohli pořídit xerox (for- mální ) 59 26. Zaslali jsme Vám stránky, které Vám chyběly (formální) . . 59 27. Posíláme Vám obrazovou přílohu 1, která chybí ve Vaší ročence (formální) ...................................................59 27228. Zašlete mi laskavě chybějící čísla (formální) ...................59 29. Jedna z knih, které jste poslali, je vadná. Laskavě pošlete náhradní výtisk (formální)...........................................60 (vii) Z nástěnky .........................................................60 30. Knihovna je znovu otevřena.......................................60 31. Katalog je automatizován.........................................60 V. VÝMĚNA INFORMACÍ (i) Výměna poznatků......................................................61 1. Byl bych Vám vděčen za články týkající se experimentálních metod užívaných v — (společenský)...................................61 2. Předali jsme Váš dopis Dr. R, který Vám osobně napíše (společenský) ......................................................61 3. Jsme rádi, že jsme dostali separáty Vašeho článku (nefor- mální) .............................................................61 4. Vítáme Vaši nabídku vyměňovat si s námi informace (společenský) ......................................................61 5. Velmi se zajímám o Vaše výsledky (společenský) .... 62 (ii) Výsledky a problémy.................................................63 6. Budeme Vás informovat o výsledcích (společenský) ... 63 7. Těším se na Váš referát (společenský).....................63 8. Posílám vyobrazení našeho nového přístroje (společenský) 63 9. Rád bych si s Vámi pohovořil o některých problémech ( společenský ) 64 10. Lituji, že jsem nebyl doma, k
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